Corporate Office Administrator

Build a career with confidence

Carrier Global Corporation, global leader in intelligent climate and energy solutions, is committed to creating solutions that matter for people and our planet for generations to come. From the beginning, we've led in inventing new technologies and entirely new industries. Today, we continue to lead because we have a world-class, diverse workforce that puts the customer at the center of everything we do.

About the role

As a Corporate Office Administrator, you will play a key role in ensuring the efficient operation of our corporate office in Monterrey. This position is essential for creating a seamless employee and visitor experience, coordinating with multiple internal teams, and supporting initiatives that strengthen our organizational culture. Your contributions will directly enhance the workplace environment and the overall Carrier employee experience.

Key Responsibilities

As a Corporate Office Administrator, you’ll be responsible for:

• Access control: Managing badges and vehicle access for employees, visitors, and vendors; coordinating special access needs with the Security team.

• New hire onboarding: Ensuring a smooth Day 1 experience by coordinating with Talent Acquisition, IT, HR Services, Training, and Facilities.

• Visitor management: Coordinating local transportation, meals, and meeting room reservations for national and international visitors, in partnership with global executive assistants.

• Space management: Overseeing hybrid schedules, updating seating charts and digital platforms, and developing strategies to optimize workspace use without compromising employee experience.

• Technology support coordination: Partnering with the IT team for equipment inventory, technology requests, and hardware refresh cycles.

• Internal event leadership: Organizing communication meetings, annual celebrations, birthday recognitions, and cultural-building activities.

• Vendor management: Coordinating with suppliers, creating purchase requisitions, and ensuring optimal stock of office materials and supplies.

• Maintenance oversight: Coordinating maintenance activities for HVAC systems, fire protection systems, and conducting cleaning service audits to ensure high standards.

• Leadership support: Responding to special requests from the leadership team and participating in continuous improvement initiatives.

Key Success Indicators

• High employee satisfaction with office operations

• Continuous improvement reflected in internal engagement and workplace surveys

• Increased participation in internal events and initiatives

• Efficient management of space, resources, and service requests

Requirements

We are looking for people who are proactive, service-oriented, organized, and passionate about creating a great workplace experience. If this is you, get in touch.

As a minimum you must have:

• Five to seven years of experience in corporate office administration

• Two to three years of experience in event planning

• Two to three years supporting international visitors

• Excellent written and verbal communication skills

• Strong leadership, proactivity, and customer service orientation

• Proficiency in Microsoft Word, advanced Excel, PowerPoint, SAP or Ariba

• Experience using Canva or other graphic design tools

• Ability to manage multiple tasks and priorities simultaneously

• Strong attention to detail and experience conducting audits

• Experience working in global corporate environments

• Advanced English proficiency (interview will be conducted in English)

• Bachelor’s degree in Business Administration or related field

Although not necessary, it would be nice if you have:

• Additional experience in facilities management

• Certifications related to office administration or event management

• Advanced knowledge of collaborative digital tools

Benefits

We are committed to offering competitive benefits programs for all of our employees, and enhancing our programs when necessary.

• Have peace of mind and body with our health insurance

• Drive forward your career through professional development opportunities

Our commitment to you

Our greatest assets are the expertise, creativity and passion of our employees. We strive to provide a great place to work that attracts, develops and retains the best talent, promotes employee engagement, fosters teamwork and ultimately drives innovation for the benefit of our customers. We create an environment where you feel that you belong, with diversity and inclusion as the engine of growth and innovation. This is The Carrier Way.

Join us and make a difference.

Apply Now!