Project Coordinator

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Carrier is the leading global provider of healthy, safe and sustainable building and cold chain solutions with a world-class, diverse workforce with business segments covering HVAC, refrigeration, and fire and security. We make modern life possible by delivering safer, smarter and more sustainable services that make a difference to people and our planet while revolutionizing industry trends. This is why we come to work every day. Join us and we can make a difference together.

At Automated Logic, we've been developing and supporting intelligent building solutions that have helped customers, including small businesses to Fortune 500 corporations, operate their buildings more efficiently for over 40 years. Our products help reduce energy consumption, lower utility, operating and maintenance costs, and improve indoor air quality, occupant comfort, and productivity. Technology that supports the buildings and industry of today and tomorrow requires a wide range of talents and skill sets.

About This Role

This position is for a Project Coordinator who is under moderate supervision. Solves moderately complex problems and assists staff in gathering, verifying and processing documentation. May contribute to recommending, developing, and implementing new processes and analyses.

Key Responsibilities:

• Work closely with internal staff to resolve any project related issues and concerns. (billings, closing dates, change orders/deducts, trailing cost)
• Work within existing ERP system to accurately book customer projects, track warranty project completion dates, and ensure proper closure of both
• Manage subcontract process, including collection and execution of subcontracts, subcontract lien waivers, and resolution of open payables issues
• Create SOV's and generate accurate AIA invoices on a monthly basis per customer invoicing schedules
• Work with customers and collections department for collecting payments and resolving disputes
• Works under moderate supervision to perform clerical activities; responds to moderately complex email and phone inquiries
• Oversee OCIP/CCIP process, as well as timesheet/payroll submittal through MSD and assist in prevailing wage/ Davis Bacon requirements
• Verifies data entry and monitors the maintenance of records.
• Maintain and update information in customer and vendor files up to and including address changes, pricing, products, delivery instructions, or other customer notes as needed.

Required Qualifications:

• High School diploma or GED
• Must have a valid Driver’s License
• 2+ years of work experience in supporting operations/service teams
• 2+ years of work experience in a major ERP system (SAP, MSD, Oracle)

Preferred Qualifications:

• Bachelor's degree or equivalent work experience.
• 1+ years’ work experience in subcontracting
• Knowledge in project forecasting or project budget analysis
• Experience in OCIP/CCIP reporting
• Experience in customer invoicing, AR, and collections efforts
• Requesting and understanding Certificates of Insurance
• 2+ years in HVAC Construction Industry
• Experience in Prevailing Wages and/or Davis Bacon requirements

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Carrier is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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